Step By Step Guidance(authentication)
I. Important notes:
1. The document for consulate authentication should be true
and lawful, and doesn’t contain any content which is injurious to national
interests or social public interests of China;
2. If the document submitted for consular authentication
contains more than one page, it shall be properly bound as a volume by applying
sealing wax, eyelets, paging seal, steel seal or other methods to avoid any
substitution and ensure the integrity of the documents .
3. According to the provisions of the relevant authorities
of China, the certificate for no spouse or single status affidavit used for
marriage registration in China remains valid for 6 months from the date of
issuance. Therefore, the applicant should apply for it again if the mentioned
certificate has been issued for more than 6 months from the date of
issuance.
4. Notarial certificates of marriage status, health and
non-criminal record, which are for the purpose of adoption in China, shall not
be legalized if they have been issued for more than six months.
5. Consular officers of the Embassy or Consulates-General of
China in Pakistan will review the documents to be authenticated. The Embassy or
Consulates-General will not authenticate a document if its notarization or
legalization procedure is found to be incomplete, its content is against
Chinese laws and regulations, its format fails to meet the standards, or it is
found to be forged or altered.
6. Consular officers may request the applicant to provide
additional documentation to support the application.
7. If the content of an authenticated document is forged or
altered, the consular authentication shall be invalid.
8. An authenticated document shall not be forged or altered.
Any legal liability caused by the applicant's forgery or alteration of the
document shall be borne by the applicant.
9. A document can only contain one single issue. A document
that contains more than one issues or includes unrelated content should not be
accepted for consular authentication.
10. Documents issued in China, such as notarized
certificates, IDs, Driver’s Licenses, Marriage Certificates, and so on, will
not be accepted for consular authentication.
11. The Chinese Embassy or Consulates-General only confirm
the authenticity of the signatures of the authentication officers and official
seals of the Ministry of Foreign Affairs Pakistan or the authorized departments or
organizations of local governments , and should not be responsible for the
content of the authenticated documents.
II. Documents Required
for Application
1. One fully and accurately completed and signed Application
Form of Consular Legalization (Please download) by the applicant.
2. The original and a photocopy of the document that has
been authenticated by the Pakistani authentication authorities.
3. The original and a photocopy of the data page of the
applicant's valid passport. The passport will be returned as soon as the application is accepted.
4. If an applicant entrusts someone else to submit the
application on his/her behalf, a photocopy of both the entrusted person's and
the applicant's passport should be provided. Besides, the original passport of
the entrusted person should be presented.
5. If a document is of a company or an organization, a
photocopy of the passport of the legal representative of the company or
organization and an official document that can prove the person's legal
representative status should be provided.
Terms and Conditions
Article 1
Definitions
1. 1 “Embassy” refers to the Embassy of the People's Republic of China.
1. 2 “Consulate General” refers to the Consulate General of the People's
Republic of China.
1. 3 “Other Consular Institutions” refers to the Consulates, consular
offices and related institutions of the People's Republic of China.
1. 4 “Embassies and Consulates” refers to the Embassies and/or Consulates
General and/or Other Consular Institutions.
1. 5 “Chinese Visa Application Service Center” refers to the institution
that provides handling services relating to applications for Chinese visas and
authentication according to the working procedures set by the Embassies and Consulates,
hereinafter referred to as the “Application Center”.
1. 6 “Clients” refers to any individual or a third party authorized by
the former to submit a Chinese visa or an authentication application to the
Application Center, including individuals, travel agencies or other agencies.
1. 7 “Clients' Information” refers to the data and information that
Clients provide to the Application Center in the form of paper, electronic
media or any other form deemed acceptable in order for the Application Center
to provide clients with appropriate services.
1. 8 “Personal Information” refers to all the required information
related to a person included in the application documents submitted by a
client, including, but not limited to, the name, gender, date of birth, place
of birth, marital status, citizenship, passport information, telephone number,
health record, criminal record, residential address, place of employment,
family members, as well as any video recording, telephone call recording, email
content and other private information.
1. 9 “Website” refers to the website located at www.visaforchina.org where online services are provided to
clients, such as information announcements, online application form completion,
online appointment and application status query services.
1. 10 “Basic Services” refers to the services directly related to visa or
authentication applications that the Application Center provides to clients.
1. 11 “Extended Services” refers to services provided by the Application
Center for the convenience of clients other than the Basic Services.
1. 12 “Visa fee” refers to consular fees and charges payable to the
Embassies and Consulates and accepted by the Application Center from applicants
on behalf of the Embassies and Consulates at rates prescribed by them,
including, but not limited to, regular, express and urgent application fees.
1. 13 “Authentication fee” refers to consular fees and charges payable to
the Embassies and Consulates and accepted by the Application Center from
applicants on behalf of the Embassies and Consulates at rates prescribed by the
Embassies and Consulates, including, but not limited to, the regular
application fee, express application fee and urgent application fee.
1. 14 “Application Service Fee” refers to the fee charged by the
Application Center to clients for providing them with Basic Services. The fees
charged for Extended Services are not included in the Application Service Fee.
1. 15 “Pickup Form” refers to the receipt issued by the Application
Center to clients who have submitted their Chinese visa or authentication
applications to the Application Center, and which serve as the only certificate
providing payment of the Visa Fee, Authentication Fee and Application Service
Fee as well as for collecting their passports, visas and document of
authentication from the Application Center.
Article 2
Regarding Basic Services Offered by the Application Center
2. 1 To receive clients and classify their application documents in
accordance with the requirements of the Embassies and Consulates.
2. 2 To provide clients with intermediate business services, including
computer entry of basic information, and transmission of passports, visas,
documents, consular authentication certificates and Clients' Information
between Embassies and Consulates and the Application Center.
2. 3 To collect visa fee and authentication fee in accordance with the
requirements of the Embassies and Consulates and to deliver passports, visas
and authenticated documents to clients on behalf of the former.
2. 4 To release and transmit information about Chinese visa policy and
consular authentication policy in accordance with the requirements of the
Embassies and Consulates in a timely manner through website, information desk,
telephone, fax or e-mail.
2. 5 The Application Center hereby states in particular that, government
functions such as assessing, approving or refusing visa or authentication
applications, and issuing visas and consular authentication certificates, come
under the exclusive authority of the Embassies and Consulates, and the
Application Center is not legally empowered to provide any commitment,
guarantee, interpretation or other legal obligations to clients in relation to
that exclusive authority.
Article 3
Regarding Use of the Visa Application Services
3. 1 Clients acknowledge and hereby confirm that the Application Center
is not involved in the visa assessment and consular authentication’s
decision-making process. The Embassies and Consulates have the authority to
decide whether a consular authentication certificate or a visa will be
issued or not, the type of a visa to be issued as well as its validity, duration
of stay and number of entries in accordance with China's relevant laws and
regulations. A client is required to pay the Application Service Fee to the
Application Center regardless of approval or disapproval of an application by
the Embassies and Consulates. The Application Service Fee is non-refundable.
3. 2 Clients can make inquiries to the Application Center via its website
or through the telephone. Clients are required to acknowledge that the
Application Center is a non-governmental organization, and its provision of
inquiry services for clients is free and based on its unilateral understanding
of clients’ inquiries and the limited information known and mastered by it in
order to provide assistance in regard to visa or authentication applications. No
matter what the circumstances are, it is not inferred that the Application
Center has made any promise or assurance, nor does it bear any other legal
responsibility for the answers to clients’ queries.
3. 3 Clients are required to submit to the Application Center all the
relevant information required for a visa or authentication application, and
ensure that the information provided is true, reliable and complete.
Clients acknowledge and agree that acceptance by the Application Center of such
information does not mean that such Clients' Information as is provided is
deemed sufficient. The Embassies and Consulates have the right to request
a client to provide additional supporting documents or request the applicant to
attend an interview.
3. 4 Clients are advised to carefully check all the information on the
Pickup Form and ensure it is correct when receiving this document issued by the
Application Center. If any mistakes are found, clients must contact the
Application Center immediately, and it will make necessary correction as soon
as possible.
3. 5 Clients must carefully check all the information on the visa or
consular authentication certificate issued to them and ensure it is correct at
the time of collection of the passport containing the visa or authenticated
document. If any mistakes are found, clients must contact the Application
Center immediately. The Application Center will try its best to help them with
modification or re-issuance of the visa or the consular authentication
certificate. Clients acknowledge that modifying or re-issuing a visa or a
consular authentication certificate may involve new fees if the information on
the issued visa or the consular authentication certificate is found incorrect
due to the reasons or causes assignable to them.
3. 6 To ensure service safety and quality, a network monitoring system
and telephone recording system have been installed by the Application Center.
The actions of clients at the Application Center as well as any telephone
conversations between clients and the Application Center may be recorded and
preserved, and clients hereby acknowledge and agree to this arrangement.
3. 7 Unless otherwise notified by the Application Center, clients should
collect their passports and visas before the expiry of the visa. The
Application Center accepts no obligation of taking care of any passport if
clients fail to collect the documents before visa expiration. After the expiry
of the visa, or 365 days from the decision by the Embassies and Consulates to
issue or refuse the visa application, the Application Center has the right to
deliver the relevant travel documents to the Embassies and Consulates, which
will return them to the competent authority of the passport issuing country.
Clients should collect their authenticated documents as soon as
possible. The Application Center cannot accept any obligation to take care of
any authenticated documents if clients fail to collect them before the
expiration of the authenticated documents. After the expiry of the documents,
or 365 days of the decision by the Embassies and Consulates to authenticate or
refuse to authenticate the documents, the Application Center has the right to
deliver the relevant documents to the Embassies and Consulates.
Article 4
Regarding Use and Protection of Personal Information
4. 1 Clients hereby agree and confirm that their personal information can
be collected, transmitted, stored, processed and used by the Application Center
in accordance with this article whether this information is transmitted to the
Application Center through the Internet or directly by the clients concerned or
their entrusted representative.
4. 2 In order to process Clients' visa or authentication applications,
the Application Center must collect related personal information about the
client from the application documents submitted and enter the information into
its computer system.
4. 3 The Application Center may collect client personal information
through telephone, email, fax, application documents (including passports and
photos), online application system, online appointment system, video monitoring
system and other media.
4. 4 Personal information will be submitted to the Chinese Embassy or
Consulate-General through the Application Center's proprietary channel and may
be transferred to and stored in countries other than the client's country of
residence, such as the People's Republic of China.
4. 5 Personal information, including video recording, telephone
recording, electronic information, etc., may be collected for later use
by the Application Center when necessary (e.g, when it is requested by the
competent department of the local government or for purpose of internal
supervision on service).
4. 6 Physical information provided by Clients will be transferred to and
stored at the Chinese Embassies or Consulates. The Application Center will save
the collected clients' information in physical or electronic form and take
reasonable administrative measures in order to prevent information leakage or
unauthorized use, and ensure only proper use of all the information.
4. 7 The Application Center will collect, transfer, store, process and
use all client information in accordance with local laws for the purpose of
fulfilling its legal responsibilities and obligations, including but not
limited to applying for Chinese visas and authentication.
4. 8 The Application Center will take every reasonable precaution to strictly
ensure the safety of the personal information and documents of the applicants
in line with relevant laws of the resident country, but is not be liable for
any consequences due to events or acts beyond its reasonable control such as
natural disasters (Force Majeure), unforeseen accidents and larceny, etc, which
may occur when the information and documents are in transit between the
Application Center and the Embassies or Consulates.
Article 5
Regarding Liability
5. 1 If a passport or document is lost or damaged while in the custody of
the Application Center, the Application Center will bear the reasonable cost
incurred by applicants for replacement of passports following the normal
application procedures with their country’s passport authority or for
replacement of documents. The cost will be reimbursed on presentation of the
copy of the receipt issued by the passport or relevant authority. However, this
agreement does not mean that the Application Center will be held liable in any
way.
5. 2 Clients must make their visa or authentication applications at an
appropriate time in accordance with their travel or use arrangement. Under no
circumstances will the Application Center be responsible or liable for any
delay of travel or use arrangement as a result of a client's inappropriate
action in regard to the time of submitting the application or the assessment
result of the Embassies and Consulates.
5. 3 If a client selects to apply by post, or requests return delivery by
post in regard to a processed application, the Application Center will not be
responsible or liable for any delay, delivery to a wrong address, or damage to
or loss of the documents by any mail service or delivery service company or not
by the Application Center.
5. 4 To the maximum extent permitted by law, the Application Center
expressly disclaims all conditions and warranties, express or implied, in
connection with the visa or authentication application services other than any
conditions or warranties expressly stated in these terms. Where the law
precludes such exclusion and implies certain terms, conditions and/or
warranties into the terms ("Implied Terms"), the liability of the
Application Center for a breach of such Implied Terms shall be limited, at the
option of the Application Center, to any one or more of the following:
(a) Re-supply of the relevant application services; or
(b) Cost of the re-supply of the relevant application services; or
(c) Any amount paid by the Client to the applicable government
department or authority in regard to the relevant application services (upon
presentation of a proper receipt).
5. 5 Clients acknowledge and agree that under no circumstances will the
Application Center be liable to them or anyone claiming through them for any
indirect, incidental, special and/or consequential losses or damages of
whatever nature, or for loss or profits, loss of opportunity, loss of business
or goodwill or interruption of business, whether arising out of or in
connection with their application and/or any of the visa application services,
and whether or not relating to any act, error, omission or negligence by the
Application Center or any officer, agent, employee and representative of the
Application Center.
5. 6 All terms hereof are governed by laws of the respective state or
province where the Application Center is located. Litigation relating to visa
or authentication services will be heard by a court in the resident state or
province.
Article 6 Other
Terms
6. 1 The Application Center, with sole discretion, may change, amend,
cancel or withdraw any or all of the terms and conditions mentioned herein at
any time without any prior notice. If a client is dissatisfied with the changes
being made, the client's sole and exclusive remedy is to refuse the services
the Application Center provides.
6. 2 The client hereby agrees to accept and confirm that the applicant
and / or his / her representative, prior to submitting the visa or
authentication application, has read, understood and agreed to be bound by,
without limitation or qualification, all of the terms, conditions and details
provided herein.
Attestation Procedures:
(1)For official document, such as birth certificate, death
certificate, marriage certificate and certificate of incorporation, etc, have
your document attested by the Ministry of Foreign Affairs of Pakistan and then
submit the attested document to Chinese Visa Center in Islamabad for
attestation.
(2) For individual document, such as power of attorney, affidavit,
business letters, etc, have your document notarized by a local notary public,
and then have it attested by the Ministry of Foreign Affairs of Pakistan before
the attested document to Chinese Visa Center in Islamabad for attestation.
NOTE:
(1)Please make sure you have followed all the steps required for
authentication before submitting your document to the Chinese Embassy for final
attestation.
(2) Your document must be authentic, intact and legitimate. The
Embassy will NOT attest a document that contains illegal contents under Chinese
laws or may cause potential threats to China's national or public interests.
(3) A document containing two or more pages must be bound properly
and securely to ensure the integrity of the document. The Embassy will NOT
attest a document if it is found illegitimate, or in any way forged,
counterfeited, fraudulent or altered.
(4)Documents regarding marital status, health status, or criminal
records are only valid for six months from the date of issuance. The Embassy
will NOT attest a document if it becomes invalid.
Documents to be
Submitted:
(1)One duly completed and signed Attestation Application Form.
(2) Submit The document to be attested, both the original and a
complete set of photocopy.
(3)For individual documents, please provide one passport and copy
of the applicant; for corporate documents, please provide a cover letter and
one passport copy of the legal representative of the company and proof of
ownership such as certificate of incorporation.
(4)If your application is submitted by an agent, please include
one copy of the agents' passport or CNIC copy.
(5)Other supporting documents a consular officer may request.